Help in Using PDF Files
© 2008 G. Edwin Lint
PDF is short for Portable Document Format, a file format developed by Adobe Systems. When PDF is written as a file extension, it shows up as filename.pdf
PDF captures formatting information from a variety of desktop publishing applications, making it possible to send formatted documents and have them appear on the recipient's monitor or printer as they were intended. To view a file in PDF format, you need Adobe Reader, a free application distributed by Adobe Systems. [Click here for a free download.]
Click the tiny box in the upper right corner of the PDF download window to maximize your display and make it expand as fully as possible.
Click the small disk icon in the upper left corner of the PDF download window.
Now, navigate to the location where you want to save the new PDF file. I suggest placing it on your desktop. Later, you can drag it into any folder you wish for using it on your desktop or transporting it anywhere via email or ftp [File Transfer Protocol].
In this example, you are downloading My Book; its title will be selected; while it is still selected, type in the new file name, such as My New Book, or anything else you wish. The new title will replace the old.
The Save as file type window should show Portable document format .pdf
Press F1 to open the Adobe Reader Help Window.
You will see a pane along the left margin of the window with tabs at the top for Contents, Search, and Index.
When you are finished using the Help utility, close the window by clicking the X in the upper right corner. You will return to the PDF page you were using when you pressed F1
Your book will have a icon along the left margin for Pages.
Click the Pages icon. A new pane [section of the main window] will open to the left of the text.
Make this pane wider or narrower by the dragging the center divider.
Use the Options menu to Reduce or Enlarge the size of the page thumbnails now visible in the left pages pane.
Increase the number of page icons visible by making the pages pane wider and the size of the thumbnails smaller. The converse is true.
Click on any page thumbnail to go to that page instantly.
Use the right pane to scroll down to the Table of Contents.
Find the page number of the text you want to see.
Click on the corresponding thumbnail in the pages pane to navigate to the desired page.
When finished using the pages pane with its numbered thumbnails, click the X to the right of the Options menu. The next time you use the pages page, it will open to the same width and size of thumbnails as when you last used it.
Reminder: Always click in a window to make it active before trying to scroll in that window.
Click the second icon that appears to the left of the main text window. This will be the one with a blue ribbon showing as a bookmark.
Now you will see a new window to the left of the text that contains all the bookmarks available for this file.
When you click on the text description of a bookmark, you will go right to that page in the document.
You can return to the top of the document by clicking the first [title] bookmark.
can adjust the width of the bookmark window by dragging the center line.
When finished using the Bookmarks pane, click the X to the right of the Options menu. The next time you use the bookmarks page, it will open to the same width and size when you last used it.
Press Control-F to open a simple Find window.
If you need to modify your search, you can click on the menu triangular button to the left of the search find field to see more options.
Or, press Control+Shift-F to get the full-featured Adobe Reader search window.
When you are
finished using the search window, click the Hide button.
Printing and Binding a Long Book
DiskBooks pdf files are formatted to provide a half inch gutter [extra space] along the left margin for punching and binding. Follow the step by step procedure illustrated below for converting a cumbersom multi-page printout into a usable book.
1. Use a sturdy 3-hole punch to punch 3 holes along the left margin of all the printed pages. Make sure the settings on the punch match the size of your paper and binder. 2. Buy three-hole vinyl binders at your stationery supply store. The binder shown here is .5 inch thick. Binders are available to accommodate books of varying sizes and they are also available in varying colors. Make sure the binders you buy have clear pockets on the front so you can insert the cover page. 3. Print the first page of the booklet. In most cases it will serve as a suitable cover. After the ink is dry, slide this cover page into the clear vinyl pocket on the front of the binder.
4. Print and punch the remainder of the pages of your book. There is a limit to the number of pages you can punch at one time.
Insert the punched pages into your binder in the proper order.
Now your DiskBooks pdf book is ready for easy use and identification.
It permissable to make a nominal charge for the service of binding a DiskBooks publication as descibed above.